Privacy Policy

Who We Are

Global Champs Karate is a martial arts academy serving families and students in the United States, with a primary location at:

Global Champs Karate
211 Towne Center Blvd
Sanford, FL 32771
Email: globalchampskarate@gmail.com
Phone: (689) 310-4733

We offer martial arts programs, camps, events, student enrollment services, and related youth and family-focused programs.

Information We Collect

We may collect personal information that you provide directly to us, as well as information collected automatically through your use of our website and digital tools.

Information You Provide Directly

• Full name
• Email address
• Phone number
• Mailing address
• Child or student name
• Parent or guardian name and contact information
• Date of birth or age range
• Emergency contact information
• Program interests or enrollment preferences
• Martial arts experience or class history
• Camp, after-school, or event registration details
• Medical, allergy, injury, or safety-related information
• Waivers, releases, and consent forms
• Billing or payment-related information submitted through approved third-party systems
• Communication preferences
• Any information you provide through forms, messages, emails, or phone calls

Information Collected Automatically

• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Time spent on pages
• Referral sources
• Click behavior
• Ad interaction data
• General geographic location based on IP
• Cookies and similar tracking data

How We Collect Information

We may collect information in several ways, including when you:

• Fill out a contact form
• Claim a free pass, trial, or special offer
• Request pricing or program information
• Register for a class, event, camp, or after-school program
• Submit a waiver or student intake form
• Contact us by phone, text, email, or website form
• Interact with our ads or social media campaigns
• Use our website, landing pages, or embedded tools
• Make a payment or manage your membership through a third-party platform
• Provide information in person during enrollment or program participation

How We Use Your Information

We use the information we collect to operate, improve, and grow our business and to provide services to you and your family.

• Respond to inquiries and requests
• Contact you about programs, schedules, pricing, and enrollment
• Process trial offers, class requests, and registrations
• Register students for classes, camps, after-school programs, and events
• Maintain student records and operational information
• Collect and manage parent or guardian contact information
• Maintain emergency and safety-related records
• Process billing and payments through authorized service providers
• Send confirmations, reminders, and administrative communications
• Send promotional emails, text messages, or offers where permitted by law
• Improve our website, advertising, and user experience
• Measure marketing effectiveness and lead performance
• Maintain internal business records
• Protect our school, staff, students, and systems
• Comply with legal, regulatory, contractual, or safety obligations

Children’s Privacy and Parent/Guardian Information

Because our business serves children and families, we may collect information related to minors in connection with class participation, registration, camp enrollment, after-school programming, waivers, and safety operations.

We do not knowingly collect personal information directly from children in a way that is intended to bypass or replace parental involvement. In most cases, information about minors is collected through a parent, guardian, or authorized adult.

Information related to children may include:

• Student name
• Age or date of birth
• Parent/guardian contact information
• Emergency contact information
• Medical or allergy information
• Safety-related notes
• Participation history
• Program enrollment details
• Waivers and releases

Parents or legal guardians may contact us to request access to, correction of, or deletion of certain information related to their child, subject to operational, legal, safety, and recordkeeping requirements.

Medical, Safety, and Emergency Information

For certain programs, we may collect medical, allergy, injury, or other safety-related information that is necessary to support safe participation in martial arts classes, camps, after-school activities, or events.

This information is collected solely for operational, safety, and emergency purposes and is only used by authorized personnel or approved service providers when necessary.

We ask that you only provide information that is reasonably necessary for safe participation and not submit unnecessary confidential medical details through public or unsecured channels.

Photos, Videos, and Media Use

In connection with classes, events, camps, promotions, and school activities, we may capture or receive photos and videos that include students, parents, guests, or participants.

These materials may be used for:

• Marketing and advertising
• Social media
• Website content
• Promotional campaigns
• Community highlights
• School branding and communications

If your family has concerns about photo or video use, please contact us directly so we can review your request and any applicable consent or waiver documentation.

Email and SMS Communications

We may contact you by email, phone call, or text message for both operational and marketing purposes.

These communications may include:

• Trial confirmations
• Scheduling updates
• Class reminders
• Enrollment follow-up
• Camp and event announcements
• Promotional offers
• Parent communications
• Billing or account-related notices
• Student participation updates

If you provide your phone number or email address, you consent to receiving relevant communications from us, subject to applicable law.

You may opt out of promotional emails at any time by using the unsubscribe link in the email or by contacting us directly.

You may opt out of marketing text messages by replying with a standard opt-out keyword such as STOP, where applicable. Please note that even if you opt out of marketing messages, we may still send important administrative or service-related communications as needed.

Cookies and Tracking Technologies

Our website may use cookies, pixels, tags, scripts, and similar technologies to improve functionality, understand visitor behavior, and support advertising and remarketing.

These technologies may help us:

• Remember website preferences
• Analyze traffic and performance
• Improve landing pages and forms
• Understand visitor behavior
• Measure ad campaign effectiveness
• Support retargeting and conversion tracking

Cookies are small files stored on your browser or device. You can usually control or disable cookies through your browser settings, although doing so may affect certain website functions.

Analytics and Advertising

We may use digital marketing and analytics tools to understand website traffic, improve performance, and deliver more relevant advertising.

These tools may include:

• Google Analytics
• Google Ads
• Facebook and Instagram advertising tools
• Other similar advertising or analytics services

These services may collect or process information such as:

• Website visits
• Page views
• Device and browser data
• Referral sources
• Ad interactions
• Conversion behavior
• General audience and performance data

This information helps us understand what marketing is working and improve how we communicate with prospective and current families.

While we may run advertising through Meta platforms such as Facebook and Instagram, you indicated that Meta Pixel is not currently in use. However, our advertising and analytics practices may evolve over time, and we may update this Privacy Policy if our tools materially change.

Third-Party Platforms and Service Providers

We use trusted third-party platforms and service providers to help operate our business. These may include systems related to:

• Membership management
• Student records
• Scheduling
• Billing and payments
• Registration
• Forms and waivers
• CRM and follow-up
• Email or SMS communication
• Website hosting or analytics

You confirmed that Recess is one of the platforms used in connection with business operations.

When you interact with these systems, your information may be collected, stored, or processed by those providers under their own privacy and security practices. We do not control every aspect of third-party systems, but we work to use commercially reasonable and reputable service providers.

We encourage users to review the privacy policies of any third-party platform they use in connection with our services.

Payments and Billing Information

If you make a payment, register for a program, or enroll through a third-party billing or membership platform, your payment information may be collected and processed by that third-party provider rather than directly by us.

We may receive limited payment-related information necessary for business operations, such as:

• Payment status
• Billing confirmations
• Enrollment status
• Transaction-related records

We do not state or guarantee that we store full credit card or financial account details directly unless specifically required by the payment system we use.

How We Share Information

We do not sell your personal information for cash.

We may share your information only as reasonably necessary for business, operational, legal, marketing, or safety purposes, including with:

• Third-party service providers
• Membership and student management systems
• Payment processors
• CRM, email, or SMS providers
• Website and analytics providers
• Advertising platforms
• Legal, regulatory, or law enforcement authorities when required
• Emergency responders or appropriate personnel when necessary for safety

We may also disclose information if we believe it is necessary to protect the rights, safety, or property of Global Champs Karate, protect students, parents, staff, or participants, prevent fraud or misuse, enforce our policies, or comply with legal obligations.

Data Retention

We retain personal information for as long as reasonably necessary to provide services, maintain student and family records, support business operations, fulfill safety and administrative needs, comply with legal, tax, insurance, or regulatory obligations, resolve disputes, and enforce agreements or policies.

The length of time we retain information may vary depending on the type of data, the purpose for which it was collected, and applicable legal or operational requirements.

Data Security

We take reasonable administrative, technical, and organizational steps to protect personal information from unauthorized access, disclosure, alteration, misuse, or destruction.

However, no website, database, online system, or internet transmission can be guaranteed to be 100% secure. For that reason, while we work to protect your information, we cannot guarantee absolute security.

We encourage users to use secure devices, protect their login credentials, and avoid submitting sensitive information through unsecured or public channels unless necessary.

Your Privacy Rights and Choices

Depending on where you live and the nature of your interaction with us, you may have certain rights regarding your personal information.

These may include the right to:

• Request access to certain personal information we hold about you
• Request correction of inaccurate information
• Request deletion of certain information
• Opt out of marketing emails or promotional messages
• Ask questions about how your information is used
• Request information about certain categories of data collected

Please note that some information may need to be retained for legitimate business, legal, safety, billing, or recordkeeping purposes even if a deletion request is submitted.

To make a privacy-related request, please contact us using the information listed below.

Do Not Track

Some web browsers may offer a “Do Not Track” setting or similar privacy preference. Because there is not currently a universally accepted standard for interpreting or responding to these signals, our website may not respond to all Do Not Track mechanisms in the same way.

You can still manage cookies and certain tracking preferences through your browser or device settings.

United States Privacy Notice

Global Champs Karate currently serves clients in the United States only.

If you are a resident of a U.S. state with applicable privacy laws, you may have additional rights depending on your state of residence. We will make commercially reasonable efforts to honor valid requests as required by applicable law, subject to verification and legal exceptions.

If you believe a specific state privacy law applies to your information, you may contact us directly.

Third-Party Links

Our website may contain links to third-party websites, platforms, portals, or services. If you click on a third-party link or use a third-party system, your information may be governed by that third party’s own terms, policies, and practices.

We are not responsible for the privacy or content practices of external websites or services that we do not control.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business practices, website features, legal requirements, or service providers.

When we make updates, we will revise the “Last Updated” date at the top of this page. Your continued use of our website or services after any changes are posted means you accept the updated Privacy Policy, to the extent permitted by law.